Automate the rent invoicing for your SCI.
Using DigiPA for an SCI, a holding company or an SPFPL? Here's how to describe your commercial lease once, and let your rent invoices issue themselves.
DigiPA for your holding or property company.
You use DigiPA for an SCI, a holding company or an SPFPL that owns a property. The software works exactly as it does for a pharmacy — this guide covers the one thing that differs: automating your rent invoicing.
What you're going to set up
Describe your lease
Tenant, rent, service charges: once and for all.
Let the software invoice for you
Rent invoices are issued automatically, with the INSEE index review applied.
Keep track of your leases
A dashboard and your invoices, all in one place.
Create your commercial lease.
You describe your lease once: who pays you, how much, and for what. Go to Ventes › Baux commerciaux (Sales › Commercial leases), then Ajouter un bail (Add a lease).
Describe your lease
The tenant
In Rechercher une société (Search for a company), type your tenant's name: Digipharmacie finds their SIREN (French company number), their address and works out their VAT number — everything fills in at once. If they don't come up, enter the fields manually.
Above all, fill in the lease start date (« date d'entrée en vigueur »): it is used to work out the invoicing dates and the index review.
The lines to invoice
Two lines are already there: Loyer commercial (commercial rent) and Charges (service charges). Enter the amounts in the Prix HT € (net price) column — the net and gross totals are worked out for you. VAT is set to 20% by default (adjustable to 10 / 5.5 / 2.1 / 0%).
The lease document (optional)
Upload your signed lease (PDF, DOC or DOCX, up to 20 MB) to keep it alongside the invoicing it generates. Handy the day your accountant or a buyer asks for it.
Step 01 · 3 points to check
Automate the invoicing.
You choose the frequency, and the INSEE index review is applied for you. This is where you save the most time.
Setting the frequency & the index review
The frequency
Choose the frequency: monthly, quarterly, half-yearly or yearly. Then what happens on each date: Brouillon (Draft — recommended at first, so you check before sending) or Facture et envoi (Invoice and send — sent straight to your tenant). Set an end date if the lease has a fixed term.
The INSEE index review
Switched off by default: click Activer l'indexation (Enable indexation). Choose the review date (on the anniversary of the lease, offered automatically, or a date of your own) and the index: in most cases the ILC (commercial rent index); otherwise ILAT (offices and professional practices) or ICC (older leases). If in doubt, check the indexation clause in your signed lease.
Digipharmacie then picks up the official index published by INSEE (the French statistics institute) and applies the review to your invoices, up or down — with no calculation on your part.
Payment
Set the payment method (bank transfer by default, direct debit, cheque or cash — your IBAN / BIC appear if needed) and the payment terms (30 days by default). A Référence field and a Mentions spéciales (special notes) box are also available.
Check & confirm
Check the preview on the right (amounts, VAT, gross total, tenant details), then click Valider et créer (Confirm and create). Your lease is set up.
Step 02 · 3 points to check
Track your leases & avoid the pitfalls.
The Ventes › Baux commerciaux (Sales › Commercial leases) page becomes your dashboard: active leases, amounts, and access to every invoice produced.
Managing your leases day to day
Your dashboard
At the top of the page you'll see at a glance the number of active leases and your average amounts. The tabs filter between Actifs (active), Suspendus (paused) and Arrêtés (ended) leases.
Where to find your invoices
If you chose Brouillon (Draft): in Ventes › Brouillons de facture (Sales › Invoice drafts), waiting for you to confirm them. If you chose Facture et envoi (Invoice and send): straight into Ventes › Factures (Sales › Invoices).
Pausing without deleting
The Suspendu (paused) and Arrêté (ended) statuses let you take a lease out of your active list without losing it — useful when a tenant changes or a lease comes to an end.
- leaving the service charges on the first line → they are the ones that get indexed (put the rent in first position);
- switching to « Facture et envoi » on your very first lease → an incorrect invoice would go out unchecked (stay on Draft for a cycle or two);
- getting the lease start date wrong → the whole schedule is shifted (check the « Prochaine facture » / next invoice column);
- picking an index at random → go by the clause in your signed lease;
- forgetting the end date of a fixed-term lease → invoicing would carry on past the end.
- Several SCIs? Yes — each company has its own leases (Sociétés menu).
- Can indexation lower my rent? Yes: it follows the INSEE index, up or down.
- Can I index the service charges too? No: only the first line (the rent) is reviewed.
Step 03 · 3 points to check
We're here for you.
Your Extencia contact is your first point of call. You'll find your local office details at extencia.fr/implantation.
Trouble logging in, an error message? Email sos@extencia.fr.
These tools are updated regularly, so a screenshot or a step may not be perfectly up to date. If you spot a difference or a mistake, tell your Extencia contact or email us at sos@extencia.fr — we'll correct the guide.